Client Bookkeeping Solutions

This blog breaks down the most common reasons business books become messy and shows the exact workflow used to fix them. You’ll learn the three levels of bookkeeping solutions, what catch-up vs cleanup, vs monthly bookkeeping include, and the key deliverables that prove the work was done correctly. The guide also contains a valuable frequently asked questions section and FINITAC client bookkeeping solutions and processes.

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Client Bookkeeping Solutions​

Looking for a fix for messy books and confusing reports that cause problems at tax time? A true bookkeeping solution doesn’t just record transactions but converts them into financial statements that are consistent and predictable for every month.

This guide provides the clearest system for diagnosing issues and selecting the right client bookkeeping solutions by understanding exactly what deliverables demonstrate that the work was done correctly. Let’s get to the details.

What Client Bookkeeping Solutions Means

Client bookkeeping solutions include a process to identify what’s broken, why it’s bad, and what needs to be done to fix it. Catching up processes to provide consistent month-end closes. A right solution includes clear deliverables and the right communication system.

Bookkeeping Problems Clients Usually Bring

Most client bookkeeping issues are similar to one another. Below are the common bookkeeping problems business owners face.

  • Profit and loss statements are wrong due to bad categorization, wrong income mapping, and including personal expenses as business ones.
  • Incorrect balance sheets because of unreconciled entries and missing entries that were never corrected. 
  • Missing statements, months of backlogs, duplicated imports, and no smooth process that leads to a monthly close.
  • No tracking structure for profitability. Books can’t answer any question, and everything’s done by guessing.
  • Tax time’s near, and everything’s chaos because there’s no documentation.

These are the most common problems in business, and every client’s bookkeeping solution is made around these problems.

The 3 Levels of Client Bookkeeping Solutions

Most businesses jump to advanced reporting too early. The levels below keep it logical.

Level 1: Stabilize

If you’re facing backlogs or reports aren’t making sense. Start with stabilizing. You do it by reconciling all the accounts properly. Correctly balance the accounts by refining categories using predefined rules.

Level 2: Systemize

Create systems for repeatable month closes. Make a defined process to tackle anything unusual. You should have a set of pre-defined reports every 30 days on a set date.

Level 3: Optimize

Optimize the processes for tracking profitability by service line, product, or department. Get KPI and margin trends and analyze the budget with actual reporting to figure out cash flow problems.

The Bookkeeping Packages Clients Actually Need

Are you a business owner looking for client bookkeeping solutions? Below are a few most common solutions you might be looking for, and FINITAC offers all of them. You can contact us for further details.

Catch Up Bookkeeping

Deals with backlogs of data to help businesses deal with unrecorded months behind. It includes statement collection and data recovery. Months are tracked one by one by reconciliations and the cleanup of miscategorized transitions. The goal is to deliver clean financials for each month caught up.

Cleanup and Repair

Records cleanup and repair help when your books are recorded consistently, but they’re unreliable because of small mistakes. Cleanup includes fixing the chart of accounts, repairing the balance sheet, establishing clear rules, and conducting reconciliation checks.

Monthly Bookkeeping

This includes everything you need for up-to-date records and insight to make better financial decisions. Monthly reconciliations, a clear timeline, clear deliverables, exception handling, and a summary by the end of every month.

Common Client Bookkeeping Requests

Here’s how FINITAC tackles common client bookkeeping requests:

What the client says

What it usually means

What the solution must include

My P&L looks wrong.

Coding is inconsistent, and revenue mapping is off

Ruleset + revenue mapping + variance review

The balance sheet makes no sense.

Reconciliations and liabilities are broken

Reconcile all accounts + repair liabilities, + fix opening balances

We’re months behind.

Missing statements, duplicates, and  uncategorized piles

Catch up plan + month-by-month reconciliation + exception log

Need profit by service line.

No tracking structure exists

Class/location/job tracking + reporting structure

Tax time is chaos.

No documentation or schedules, too much guessing

CPA-ready package + clean close + support schedules

How FINITAC Develops a Client Bookkeeping Solution

We use a clearly defined workflow to create our bookkeeping solutions. Here’s how our experts navigate through bookkeeping problems.

Step 1: Diagnostic

Our diagnostic starts with checking:

  • Reconciliation status
  • How revenue really works (invoice, deposit, payout)
  • Payroll setup and liabilities
  • Loans, equity, and balance sheet structure
  • Chart of accounts and reporting needs

Step 2: Build a bookkeeping ruleset

A ruleset stops the same errors from repeating. It defines:

  • What goes where and why
  • How owner activity is handled
  • How refunds and processing fees are handled
  • How software subscriptions are categorized
  • When something requires documentation
  • What goes into an exception instead of guessing

Step 3: Repair the balance sheet first

If reconciliations and profit and loss statements are wrong. We start with the priority basis:

  1. Bank reconciliations
  2. Credit card reconciliations
    Payroll liabilities
  3. Loans and interest schedules
  4. A/R and A/P integrity

Step 4: Implement a month-end close

A clean monthly close is defined from the start. A date’s fixed and everything needs to be done before we reach it. Below are what we aim to have before the month-end close date:

  • Collect statements and payout reports
  • Reconcile accounts
  • Review exceptions
  • Post necessary adjustments
  • Finalize and deliver reports with notes

Step 5: Run an exception workflow

Every business has unclear transactions. The fix is using a system that’s designed to deal with those transactions.

  • A review
  • A targeted question list
  • Documentation of decisions
  • Rule updates so it is easier next month

Step 6: Deliver reports that clients can use

FINITAC aims to deliver the following reports by the end.

  • P&L with comparison context
  • Balance sheet
  • Cash summary
  • Notes explaining movement
  • Action list for next month

People Also Ask

A complete solution includes catch up or cleanup (if needed), monthly reconciliations, a closing time for every month, proper categorization rules, a defined workflow, and consistent monthly deliverables. If you require anything additional, you must explain that to your bookkeeping experts/firm before signing any contract with them.

The only way to know this is by cross-checking balance sheets and bank accounts, and card reconciliation. If bank and credit card accounts reconcile cleanly and key balance sheet accounts match clearly with your business, you’re more likely to be accurate.

Catch up means your books are behind. Cleanup means your books may not be behind, but they are not accurate. The numbers aren’t well reconciled, and you cannot trust them to make business decisions.

Monthly closes are a must for most businesses. Some businesses have very high sales volume, and they need constant tracking of cash; they often go for weekly closing as well.

Bookkeepers handle the monthly close. CPAs handle taxes and higher-level accounting guidance. A strong bookkeeping solution makes the CPA’s job faster and cheaper. FINITAC offers you both.

Conclusion

If your reports aren’t helping you grow and make better financial decisions, you instantly need a clean-up. The idea of bookkeeping isn’t about stacking reports or documents. It’s all about recording every financial move you make, so you have a set of records that help you predict your upcoming financial decisions.

FINITAC offers personalized client bookkeeping solutions for business owners. We offer a free consultation call that can be scheduled from your end.

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